The New
Zealand Guild of Storytellers (Inc) |
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A librarian by profession, Liz saw the potential of storytelling as a way of enriching the lives of children and adults throughout New Zealand. It was her vision and hard work that brought about the existence of the NZ Guild of Storytellers. The promotion and development of storytelling in New Zealand has its foundation in strong Maori and Celtic oral traditions. |
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THE NAME The name of the society shall be THE NEW ZEALAND GUILD OF STORYTELLERS – NGA KAIKORERO PURAKAU O AOTEAROA (INCORPORATED) which body shall hereinafter be referred to as “the Guild”. The registered office shall be where the Guild deems fit, and notice of the address and any change thereof shall be given to the Registrar of Incorporated Societies. The Guild will maintain a register of all its members. OBJECTIVE To perpetuate, promote and preserve the art of Storytelling and to encourage all who practise the art. MEMBERSHIP Membership or affiliation shall be given to all persons and groups who agree with the objective of the Guild, provided that consensus be reached after discussion at a regular meeting as to the acceptability of the applicant. Any subscription set at the Guild Annual General Meeting shall be paid upon admission and annually. Every new member shall be given a copy of the constitution. THE MANNER IN WHICH PERSONS, AFFILIATED AND GROUP MEMBERS CEASE TO BE MEMBERS By the member’s own choice By non-payment of the Guild subscription By acting in a way which would bring the Guild into disrepute, as agreed by a consensus of the Committee or arbitrator. THE WAY THE RULES CAN BE CHANGED The Rules may be altered, added to or rescinded by a Resolution passed by a two-thirds majority of those present in person or by proxy or by electronic means at: A Special General Meeting An Annual General Meeting When ratified any change shall be delivered forthwith to the Registrar of Incorporated Societies. THE WAY ORDINARY MEETINGS SHALL BE HELD Ordinary meetings of the Guild Committee shall be held at such times and places as it may determine and by whatever means the Committee deems fit. Notice of every Committee meeting shall be given to each Committee member not less than seven days before the date of the meeting, and shall include the agenda and the minutes of the previous meeting. A quorum shall be a specified number set at the Annual General Meeting each year, and may consist of members present through electronic means. If there is no quorum present within a reasonable time following the set start time of the meeting, those present shall set the time of the next meeting, to be held as soon as is practicable. The Guild Chairperson shall facilitate the meeting, or in absentia, the Vice-President, and should the Vice-President not be present then one of the members present at and elected by the Meeting shall preside at such Meeting. SPECIAL GENERAL MEETING A Special General Meeting of the Guild may be held At the request of the Chairperson. At the request of at least three members of the Committee. At the request of at least seven ordinary members of the Guild. Any notice calling for a Special General Meeting shall be given to all Guild members in writing or by electronic means at least twenty - one days prior to the date of the meeting. This notice shall state clearly the business to be dealt with, and only that stated business may be dealt with at the meeting. ANNUAL GENERAL MEETING The Annual General Meeting shall be held within three months of the annual balance date. At least twenty-one days notice of the date of the Annual General Meeting shall be given to all members by written or electronic communication. The purpose of the Annual General Meeting shall be: To present the Annual Report. To present the Annual Balance Sheet and Statements of Accounts for the previous financial year. To endorse the appointment of an Auditor for the next financial year. To elect Guild Officers and members of the Committee. The Officers shall be the following: President - Chairperson Vice-President Secretary Treasurer The offices of Secretary and Treasurer may be held by one person. The number of ordinary committee members shall be set at the Annual General Meeting, and shall be not fewer than four members appointed by election or co-opted. To fix the annual subscription to the Guild. To transact any business or make any rule change as long as the rules for the Special General Meeting have been met. At all Annual General and Special General Meetings No fewer than ten members of the Guild, present either personally or by proxy or by electronic means shall form a quorum. The Guild President/Chairperson shall facilitate the meeting, or in absentia, the Vice-President, and should the Vice-President not be present then one of the members present at and elected by the Meeting shall preside at such Meeting. If there is no quorum present within half an hour of the set start of the Meeting, those present shall set the date and time for the next Meeting, to be held as soon as is practicable,following due notice being given again to all Guild members. Decision making: All resolutions at any Annual General, Special General, or General Meeting shall be decided by a bare majority of members present and voting, and/or members exercising their vote by proxy. The mode of voting shall be by voice or show of hands but if any member present demand a ballot, then by ballot. THE CONTROL AND USE OF THE COMMON SEAL The Guild shall have a common seal which shall be held in the custody of the current Secretary. Whenever the common seal is required to validate such documents as the Committee shall decide it shall be affixed in the presence of any two members of the Committee who shall then sign the document to which the seal is affixed. CONTROL AND INVESTMENT OF FUNDS The Treasurer will take responsibility for the preparation of financial reports and present these reports at meetings. Officers and Committee members shall make all decisions about monies at ordinary meetings, by consensus, except that minimal amounts, as set by the Committee, may be spent by particular designated members. Monies shall be held in bank accounts approved by the Guild. Cheques shall be signed by two designated Committee members after approval of the expenditure by the meeting. Accounts shall be maintained meticulously and invoices paid in a prompt and timely manner. Surplus funds will be invested at the Guild’s bank at the best rate of interest and used for projects in keeping with the objects of the Guild. Surplus funds may also be invested for other purposes as the Guild sees fit. THE POWER TO BORROW MONEY The Guild shall have the right to :- Enter into contracts, undertake obligations and acquire, hold or convey property; or raise mortgages and loans as required. Accept, raise, conduct appeals for, and hold FUNDS acquired. Details of monies received thus and any interest accruing or owing shall be given to the membership at regular meetings. WINDING UP The Guild may be wound up if :- · A resolution is passed by consensus at a Special General Meeting called for the purpose, PROVIDED THAT a subsequent Special General Meeting is called for the purpose not earlier than thirty days, to:- · connfirm that resolution · decide the disposition of any surplus assets of the Guild, after the payment of the Guild’s liabilities and the expenses of winding up. · deal with such other matters as the Registrar may require to be provided for in any particular instance. Comittee |